REGISTRATION AND PARTICIPATION CONDITIONS IN THE
XII TotalEnergies GRAN FONDO ALBERTO CONTADOR
1. AREA OF APPLICABILITY:
These conditions complement what has already been established in terms of the general conditions contained in the Legal Notice of the website www.granfondoalbertocontador.com (hereinafter the WEBSITE) owned by 312 Bike & Tours SL (hereinafter 312 Bike & Tours), to which they refer in what is not stipulated in these conditions of use of the registration platform. The user is strongly recommended to read and keep a copy of these conditions of use, as well as the legal notice of the website.
2. IDENTIFICATION OF THE PARTIES:
On the one hand, 312 Bike & Tours SL (hereinafter 312 Bike & Tours) incorporated having address in Carrer de Les Parres, 51, 07570, Artà, Illes Balears, register at Registre Mercantil de Palma de Mallorca el 7th July of 2016, Tomo 2.666 de l’arxiu, Sección General, folio 26, sección 8, hoja número PM-79.193, inscripción 1ª, register by Ministerio de Economía y Hacienda de España with VAT number: B-57.967.622.
On the other hand, the USER that accesses to the platform in order to register for the TotalEnergies GRAN FONDO ALBERTO CONTADOR. The user declares that he is over 18 years and has the necessary legal capacity to contract and to register and participate in this event, understanding and expressly accepting the conditions detailed below. In case the USER is under 18, the registration shall always be under the supervision of his guardian, with his/her consent and under his/her responsibility.
3. REGISTRATION PROCESS:
The registration process consists of the following steps, listed chronologically 1 to 10:
- If the user has a registration code he/she must enter it. In case the user hasn’t got a code, he/she will continue with the normal process.
- If the user has registered in previous editions, it is possible that the system autocompletes the data after the user enters his/her ID card or passport number. In this case, the user is responsible for reviewing and accepting the data, since the absence of errors cannot be guaranteed.
- If the user has not registered in previous years, he/she must fill in all mandatory fields with his/her personal data, postal data and emergency contact data. The user is responsible for the consent of the emergency contact person for the transfer of his/her data, subject in any case to the privacy conditions of the website.
- The user shall have the option of reporting if they are federated by the RFEC, or not. In case the user is not federated by the RFEC, they shall pay the price of 10 euros for the compulsory insurance to participate in the test. If the user is federated outside of Spain, or if the user is federated in a federation other than the RFEC (for example, athletics, or triathlon), then they shall not be exempt from the compulsory insurance price payment of 10 euros to participate in the test. In cases different from the RFEC license, the user shall assume the payment of the compulsory insurance price of 10 euros to participate in the test.
- The user will choose the jersey size. The election is irrevocable for all purposes and no changes will be admitted.
- The user will have the opportunity to purchase or not certain goods or complementary services, as well as to make a donation to an NGO. All this is voluntary, without the need to use these opportunities to complete the registration process.
- Once all the previous steps have been completed, the user will be directed to the payment gateway for payment with credit card. The user is responsible for accepting or not the conditions of the payment gateway that does not belong to the 312 Bike & Tours, without prejudice to the ones contained in the clause 4 of these conditions.
- Once payment has been made, the user will receive a confirmation by e-mail sent from the registration platform to the e-mail address entered by the user. Until receipt of this confirmation, the registration process cannot be considered pertinent information of the minor, as well as the guardian. Said authorization must be completed. If the user hasn’t received such confirmation, he/she should be considered as not register.
- The user who is federated in the RFEC must complete the Responsible Declaration form and Personal Location Form (FLP). To do this, you must access the private area of your Federation with a user account through the following link: https://rfec.com/index.php/smartweb/auth/acceso_federacion. The NON-federated user must complete the same form in paper format, which will be available at the time of collection of numbers.
In the case of participants under the age of 18 but over the age of 15, once the registration procedures have been formalized on the registration platform, the legal guardian must request a form of the above mentioned authorization by sending an e-mail to email@example.com, indicating the registration number and sent signed and scanned to firstname.lastname@example.org within twenty days after completing the registration procedure on the registration platform and paying for the registration. After this period, it will be understood that the registered participant waives the registration and all the rights conferred to by the condition of the participant, including the collection of the participant’s bag.
Only paid registrations will be accepted, that is, there IS NO possibility of pre-registration and payment when picking up the number.
The user declares that he/she has full ability to use credit cards, and states that the one to be used is his/her own credit card.
The data saved by the website and / or the payment gateway constitute proof of the transactions between the website and users.
The accepted credit cards are: Visa and MasterCard. In the case that the POS (Point of Sale) reports the refusal of the card, the registration process is automatically canceled.
For your safety, the 312 Bike & Tours has relied on the payment system by credit card to a payment gateway. The entered bank details are encrypted and transmitted securely to the bank servers and are then verified by the issuing bank to prevent fraud and abuse.
This method of data entry is guaranteed by SSL encryption technology (Secure Socket Layer) -128.
5. CONDITIONS OF PARTICIPATION IN THE TotalEnergies GRAN FONDO ALBERTO CONTADOR:
The user declares to have read, understand and accept all the conditions that are contained in the Event Regulations.
In addition, and especially, users declare to have read, understand and accept the following conditions of participation in the TotalEnergies Gran Fondo Alberto Contador:
- The user will participate on September 23, 2023 in the XII TotalEnergies GRAN FONDO ALBERTO CONTADOR, in the route of 146km.
- The user declares to know the content of the Test Regulations, which he completely accepts. The user is aware that the cyclo-sporting test shall be subject to that specified in its Regulations, and that said specifications may be modified, for example in terms of departure times, final routes, etc., according to justified circumstances, such as administrative requirements, road and weather conditions, etc. The user declares to know the contents of the Test Regulations, which they fully accept, and to know that Gran Fondo Alberto Contador 166 is a cyclo-sportive test regulated by article 9 of the Cycling for All Regulation of the RFEC, that is to say, as a free speed cyclo-sport test, with a significant degree of difficulty (kilometrage or slope) and, where participation and individual effort are part of the motivation for personal improvement.
- The user declares that he/she is in a good health condition to take part in a resistance r ultra- resistance sportive event.
- The user is the only one responsible for the care and safe-keeping of his/her material, including loss or damage of the personal items, as well as theft or other reasons.
- The user undertakes to abide by the rules of the Spanish Road Safety Act and its Regulations, taking proper care for his/her own safety and that of the other participants and users of the public highway.
- The user exonerates the 312 Bike & Tours, the president and executive committee of the Secció Esportiva 312 Bike & Tours, the Federación Española de Ciclismo, the Federació de Ciclisme de la Comunitat Valenciana and/or any other individual or legal entity connected with the organisation of the event from any liability arising from any accident due either to reasons of traffic or to sporting accidents.
- The user accepts to exercise extreme precautions for any kind of unforeseen events or vehicles that might be driving on the route.
- The user knows that there are hazardous stretches on which he/she must take special care. Also that there are prolonged descents with bends on which he/she will reduce speed in order to avoid harm to him/herself and/or others. And that there are stretches on which the state of the road does not conform to adequate safety conditions, and different tunnels which may NOT be lit and he/she exonerates the organisers from liability for any harm he/she may suffer due to the poor state of the road or due to a defect in the road traffic infrastructure.
- The user knows that the possibility of suffering a sports accident is inherent to cycling, and he/she personally assumes liability for any accident he/she may cause to him/herself, other participants in the event and a third party unconnected with the event, exonerating the organisers from any liability arising from such accidents.
- The user authorizes the organizers of Gran Fondo Alberto Contador to record all or part of their participation therein, accepts the use of their image to promote and broadcast images of Gran Fondo Alberto Contador or any other event organized or commercialized by 312 Bike& Tours SL or any other related to 312 Bike & Tours SL, in all formats (radio, print, video, photos, DVD, internet, posters, media, etc.) and transfers all rights to commercial exploitation and advertising deemed appropriate, without any entitlement to receive financial compensation.
- Registrations are strictly personal and non-transferable, they cannot be used by anyone other than the person registered. It is not possible to substitute one participant for another. Participants must personally collect their bib number, with a valid identification (ID or passport). The runner’s number and bag can be collected by third parties, as long as they present a signed authorization and a copy of the holder’s ID.
- The Organization, advised by Organizations linked to Civil Protection, may order the partial or total suspension of the march in the event that it has sufficient information on risks that may affect the safety of the participants or collaborating personnel. These risks can be associated with Adverse Meteorological Phenomena (Storms, Strong Winds, Hailstorms, etc.), Floods, landslides, pandemics, terrorist threats, etc. or any other incident external to cycling sports that could potentially affect it.
6. COST FOR THE PARTICIPANT AND BREAKDOWN BETWEEN REGISTRATION PRICE, MANAGEMENT EXPENSES:
6.1 The total cost for the participant (including the price of registration and number, the purchase of the official jersey of the event and the management costs) is as follows:
- 59,99 euros for those registered on or before March 14, 2023.
- 64,99 euros for those registered after March 15 and on or before May 3, 2023.
- 69,99 euros for those registered after May 4 and on or before July 3, 2023.
- 74,99 euros for those registered after July 4 and on or before August 3, 2023.
- 74,99 euros for those registered after August 4 and on or before September 22, 2023. The official jersey is not included in this section.
In addition to the above cost, cyclists not federated by the RFEC must pay 12 Euros for the purchase of participant’s insurance. Federated RGEC cyclists who register must present their valid license when they collect their bib number. Failure to present said license at that time will entail the payment of 12 Euros for insurance. The amount of 12€ for insurance will in no way be reimbursed should the participant obtain a license afterwards.
6.2. Within the total cost for the participant, the registration fees, the purchase of the official race jersey, and the registration platform expenses are included, according to the following breakdown:
- a) Price of the jersey: €41
- b) Management fees: €9.
- c) Registration and bib fees, depending on the time of registration, which are: First period €9.99. Second period €14.99. Third period: €19.99. Fourth period: €24.99. Normal price or fifth period: €65.99.
6.3. Whenever the purchase of the official jersey is mandatory in the event, the participant will receive a single charge for the total cost of participation for the participant as defined in point 6.1 above.
6.4. In addition to the aforementioned cost, cyclists not federated by the RFEC must pay 12 euros corresponding to the contracting of the corresponding insurance for participants. Cyclists registered as federated by the RFEC must present their valid license when collecting the number. Failure to present said license at that time will entail the payment of 12 euros for one day’s compulsory insurance. In no case will the amount of €12 corresponding to the insurance be refunded in the case of a participant who had indicated that he did not have a license, and subsequently obtained it.
7. RIGHT OF WITHDRAWAL:
The user may withdraw his/her registration without any reason within 14 calendar days from the date of registration. The user should send his/her withdrawal request via email to the address email@example.com, indicating his/her intention to withdraw the registration and attaching a copy of his/her registration confirmation e-mail and a bank account number for returning the registration fee. The 312 Bike & Tours will confirm receipt of the request by e-mail. The 312 Bike & Tours will refund the registration fee via wire transfer within 14 calendar days from the date of withdrawal request. Any withdrawal that does not follow this process and those made after the deadline will not be processed.
8. REFUND IN CASE OF NON-CELEBRATION OF THE EVENT:
In the event that the celebration of the event is suspended or cancelled due to force majeure, once the event has started, the participant will not have the right to be reimbursed for the registration or bib rights, nor will they be returned, in any case, the management fees, nor the price of the jersey. For the purposes of this paragraph, the event is understood to have started when the delivery of bib numbers begins. Force majeure means causes beyond the reasonable control of the Organization, such as fire, natural or meteorological disaster, rains or winds of sufficient intensity to make it impossible to practice the event or considerably reduce the safety of the participants, power cut highways or other acts of government, civil unrest, criminal acts or terrorism of any kind, pandemics and health emergencies, or any other cause beyond the direct control of the Organization.
In the event that the celebration of the event is cancelled due to force majeure, before the event begins, the participant will have the right to be reimbursed for the registration and bib rights, but the management expenses will not be refunded in any case, nor the price of the jersey, in which case the Organization will send the jersey to the participant, the Organization paying the shipping costs. For the purposes of this paragraph, the event is understood to have started when the delivery of bib numbers begins. Force majeure means causes reasonably beyond the control of the Organization as described in the preceding paragraph.
In the event that the celebration of the event is suspended or postponed due to force majeure, before the start of the event, understood as the causes described in the first paragraph of this clause, and said suspension or postponement takes place before If the test starts, the participant may choose to continue with the registration for said new date, free of charge, or expressly communicate that they will not participate, in which case their number will be cancelled and they will have the right to be reimbursed for the registration and number rights, but in no case will the management costs or the price of the jersey be refunded, in which case the Organization will send the jersey to the participant, with the Organization paying the shipping costs.
All the provisions of the two preceding paragraphs will not affect the rights defined in Spanish laws on consumer matters.
9. PERSONAL INFORMATION:
In accordance with the provisions of the Organic Law 3/2018, dated December 5, regarding the Protection of Personal Data and guarantee of digital rights (hereinafter, LOPD) and Regulation (EU) 2016/679 of the European Parliament and the Council dated April 27, 2016, relating to the protection of natural persons with regard to the processing of personal data and the free movement of these, better known as the General Data Protection Regulation (hereinafter, RGPD), as well as the regulations developing this, 312 BIKE & TOURS, SL informs you that the personal data obtained through the registration platform will be included in an automated file Managed by 312 BIKE & TOURS SL (hereinafter, 312 Bike & Tours) with registered office in Carrer de Les Parres, 51, 07570, Artà, Illes Balears, registered in the Mercantile Registry of Palma de Mallorca on July 7, 2016, in Volume 2,666 of the Archive, General Section, page 26, section 8, sheet number PM- 79. 193, 1st registration, and fiscally identified by the Ministry of Economy and Finance of Spain with the CIF number: B-57.967.622.
The automated collection and processing of Personal Data is intended to manage the relationship with the User, as well as the information and marketing tasks for the service and related activities, as well as for statistical and improvement purposes ensuring the quality of service.
The personal data provided by the User is understood to be true and correct, the latter being solely responsible for the fact that the information provided is correct and truthful. The period during which the personal data collected on the form will be kept for four years, once the User has unsubscribed.
312 Bike & Tours is committed to fulfilling its obligation of secrecy of personal data and its duty to keep it and adopts all technical and organizational measures to guarantee the security of personal data and prevent its alteration, loss, treatment or unauthorized access, taking into account the state of technology, the nature of the data stored and the risks to which they are exposed, all in accordance with the provisions of the RGPD.
This Website has the information security measures generally used to prevent unauthorized access to personal data.
Users consent to the processing of their personal data that they have voluntarily provided, with prior express consent, in order to send information by any means about our products, services, offers or special promotions, for which we may prepare user profiles that allow them to make personalized offers. These communications include the word ADVERTISING.
Likewise, we inform you that said data may be transferred, and users expressly consent to said transfer, for the purposes mentioned above to the company ARRIERE DU PELOTON, SL (hereinafter, ARRIVO CYCLING) whose activity is that of a retail travel agency specialized in sports tourism, in order to communicate offers and promotions of a tourist and sports nature, as well as for statistical purposes and to improve the quality of the service. The consent for the communication of personal data is revocable. ARRIERE DU PELOTON, S. L. is obliged, by the mere fact of communicating the data, to observe the provisions of the RGPD.
Except for the previous provision, the personal data that you have voluntarily provided to 312 Bike & Tours will not be transferred to any other entity or company, except in the specific cases in which said transfer is covered by the RGPD. However, without prejudice to the foregoing, users accept the transfer to third parties of the data that they have voluntarily provided that is strictly necessary for the fulfillment of the requested service.
We inform you that, in accordance with the RGPD, you can freely exercise your rights of access, rectification, deletion, limitation of treatment, portability and opposition of any of your granted consent by writing to 312 Bike & Tours SL with registered office in Carrer de Les Parres, 51, 07570, Artà, Illes Balears, or by sending us an email to the following address: firstname.lastname@example.org.
Should users have any questions about data protection or their right to privacy, we ask that they contact 312 Bike & Tours by any of the indicated means to exercise the right of withdrawal.